For aesthetics practitioners
Your clinic's money, sorted between appointments.
Snap your stock receipts, record your card reader takings and see exactly what you can claim. Built for injectors, aesthetic nurses and skin clinics across the UK.
Made for UK aesthetics practitioners · Your data stays in the UK
BALANCIOScan receiptGLOW MEDICAL SUPPLIES
VAT REG 294 1188 07
14 Oct 2026 · CARD ****4417
Sound familiar?
You trained to do treatments, not paperwork.
A bag full of receipts
Filler, cannulas, numbing cream, room hire, insurance… and a pile you'll deal with “later”.
Card reader confusion
SumUp and Square pay you less than the client paid. What's your turnover, and where did the fee go?
Is this claimable?
Training courses, a new couch, your phone bill, the drive to a home visit. The rules aren't obvious.
The VAT question
Busy practitioners can cross the £90,000 VAT threshold without noticing, and most treatments aren't VAT-exempt.
How it works
One photo. Sorted.
No spreadsheets, no shoebox of receipts, no accounting words. Balancio reads the receipt for you and only asks when it needs to.
Snap it
Photograph a receipt from your supplier, on your phone or by scanning a QR code from your laptop.
Check it
Balancio fills in every detail and tells you if it's usually tax-claimable. If it isn't sure, it asks.
Done
Tap confirm. It's saved with the receipt attached, ready for your tax return.
Everything captured from one photo
- Date
- Supplier
- Description
- Category
- Amount
- Paid with
- Tax-claimable
- Receipt photo
What it does
Made for the way your clinic actually works.
Stock receipts in seconds
Snap a supplier receipt and Balancio files it under treatment products and tells you it's usually claimable.
Card reader takings, done right
Record what the client paid and the fee SumUp or Square took. The fee is saved as a claimable expense, just as HMRC expects.
Honest answers on what you can claim
A plain-English reason for every expense. When it depends, like a course for a brand-new skill, Balancio asks.
A VAT threshold tracker
See how close your last 12 months of takings are to £90,000, with a warning well before you get there.
Your monthly review
Each month, how your clinic did in plain English: money in, money out, profit, and anything worth checking.
Ready for licensing and tax time
Tidy records for England's coming licensing scheme, and everything you need for your tax return in one download, with every receipt attached.
Built for
- Injectors
- Aesthetic nurses
- Dentists offering aesthetics
- Skin and laser clinics
- Mobile practitioners
- Newly qualified practitioners
It speaks your language
From filler stock to SumUp fees.
Balancio knows the costs of an aesthetics business, and it's honest when the answer depends on you.
- ✓ Claimable
Dermal filler 1ml × 3
Treatment products
- ✓ Claimable
Treatment room hire, October
Premises
- ✓ Claimable
Aesthetics insurance renewal
Premises and insurance
- ✓ Claimable
SumUp fees
Bank and payment fees
- ? Asks you
Advanced lip course
Training
- ? Asks you
Coffee before a home visit
Travel
Balancio started with doing the books for an aesthetics practitioner, and seeing how much time the paperwork took away from clients.
So we built the tool we wished existed: fast enough to use between appointments, and clear enough that you always know where you stand.
Pricing
Less than one treatment a month.
Try Starter or Pro free for your first month. No contract on monthly plans.
Starter
For getting your books in order
£9/month
First month free
- 30 receipt scans a month
- Tax-claimable suggestions
- Income, spending and profit dashboard
- Records and spreadsheet downloads
- Use on web and phone
Pro
Everything to run your books yourself
£39/month
First month free
- Everything in Starter
- Unlimited receipt scans
- Monthly review of your business
- Ask Balancio about your numbersComing soon
- Making Tax Digital updates to HMRCComing soon
Premium
Pro, plus a qualified accountant
£79/month
Cancel any time
On monthly Premium, the accountant check is included after 12 months in a row. If you cancel before then, it isn't included.
- Everything in Pro
- Your year-end tax return checked by a qualified accountant, once you've had Premium for 12 months in a row
- Priority support
Use it your way
One account that works everywhere. No app to download.
On the web
Open balancio.co.uk on any laptop or computer and log in. Nothing to install.
On your phone
Open it in your phone's browser and tap “Add to Home Screen”. It opens just like an app.
Laptop + phone
At your desk? Scan the QR code with your phone, snap the receipt, and it appears on screen.
Put Balancio on your home screen
It gets its own icon and opens full screen, just like an app. Takes ten seconds:
iPhone
Tap Share (the square with an arrow, in Safari or in Chrome’s address bar), then “Add to Home Screen”.
Android
Tap your browser’s ⋮ menu, then “Add to Home screen” or “Install app”.
Do I still need an accountant?+
Many practitioners keep their own records with Balancio and only bring in an accountant when they need one. Balancio is software, not a firm of accountants, so for advice about your own situation speak to a qualified accountant. On Premium, a qualified accountant checks your year-end tax return once you've been with us for 12 months.
Do I need Balancio if I already use clinic software?+
Clinic and booking software handles appointments, consent forms and client notes. Balancio handles the money side: your costs, your takings, what's claimable and your tax-year records. They work well side by side.
How does receipt scanning work?+
Take a photo of the receipt and Balancio reads the date, supplier, amount and what you bought, then suggests a category and whether it's usually tax-claimable. You check it and tap confirm. The photo is kept with the entry, so you don't need the paper copy.
Are my treatments subject to VAT?+
Most cosmetic treatments aren't VAT-exempt, so once your taxable turnover goes over £90,000 in any 12 months you usually need to register. Balancio's tracker shows how close you are. It's a guide, not tax advice, so check with HMRC or an accountant about your own situation.
Can I claim my training courses?+
Usually, courses that update or improve skills you already use in your business are claimable, while courses for a brand-new skill or a new line of business usually aren't. Balancio asks you which it is rather than guessing.
I'm a nurse or dentist doing aesthetics on the side. Is it for me?+
Yes. If you're self-employed for your aesthetics work, Balancio keeps those business records separate and ready for your Self Assessment.
Do I need to download an app?+
No. Balancio works in your web browser on a laptop or phone. On your phone you can add it to your home screen so it opens like an app. On a laptop, scan a QR code with your phone to snap receipts straight into your account.
Is my financial data safe?+
Your data is encrypted and stored in the UK, in London. Each account is completely separate, so only you can see your numbers.
Is there a free trial, and can I cancel?+
Starter and Pro are free for your first month. Cancel before it ends and you won't pay anything. After that, cancel whenever you like: you won't be charged again and you keep your features until the end of the period you've paid for. Premium is £79 a month and you can cancel any time too, but its year-end accountant check is only included once you've had Premium for 12 months in a row. Or pay £790 upfront for the year and it's included at the end of that year.
More time for clients. Less time on receipts.
Want to see how Balancio would work for your clinic? Get in touch.
Get in touch